Marketing

14 Proven Ways to Encourage Customers to Write Reviews (According to 100+ Marketers)

How do you get happy customers to write raving reviews for your business on public websites? To find out, we asked 101 marketers to share their best tips.

Jessica Greene Jessica Greene on September 3, 2019 (last modified on September 5, 2019) • 24 minute read

It doesn’t matter if you run a B2B or B2C business, marketing agency or SaaS company, ecommerce shop or local store: reviews are important for every business.

For one, reviews help with SEO. For local businesses, reviews boost your search rankings. For everyone else, having reviews on lots of popular sites lets you own more SERP real estate for branded search terms.

But more importantly, reviews are crucial for your business because they’re important for your customers. As consumers and prospects have turned more to self-guided research, they rely more on the opinions and experiences of other customers in reviews when evaluating options and making purchasing decisions.

Having many positive reviews helps build trust and confidence in your business and its products/services.

But it can be tricky to get people to write positive reviews about a business. As Growth Hackers’ Jonathan Aufray says, “Most happy customers will never tell you that they’re happy. Unhappy customers will let you know.”

So how do you get happy customers to write raving reviews for your business on public websites? To find out, we asked more than 100 marketers to share their best tips.

If you’re struggling to figure out how to encourage customers to write reviews, consider these 14 proven tips that our respondents recommended:

  1. Ask for Reviews
  2. Create a Process for Asking for Reviews
  3. Automate the Ask
  4. When Making the Ask, Target Satisfied Customers
  5. Personalize the Ask
  6. Explain Why Reviews Are Important
  7. Make Writing a Review as Simple as Possible
  8. Explain How Simple it is to Write a Review
  9. Write Reviews/Testimonials for Customers
  10. Engage With Your Existing Reviews
  11. Share Your Reviews on Social Media
  12. Offer an Incentive
  13. Send Review Request Emails at the Right Time
  14. Follow Up on Your Requests

1. Ask for Reviews

According to Greenvelope’s Alex Kelsey, the best way to encourage customers to write reviews is to “just ask. More often than you think, your fans and customers will be happy to write about their experience with your business, product, or service.”

Our respondents offered lots of ideas for how to ask customers for reviews:

  • “The easiest and most successful tactic we’ve implemented has been encouraging our staff to simply ask customers for their feedback. Any time we sell a car, our sales team asks customers to write a review online, and we’ve seen great results.” (Laura Gonzalez, Audi Spokane)
  • “Put up signage in your building, including official stickers from sites like Yelp, encouraging customers to leave a review.” (Dallin Hatch, Womply)
  • “Ask in every email you send, especially if you are on the customer support team. You don’t have to make it a big thing, but something as simple as adding a link to a review site in your email signature can work great.” (Megan Moseley, Referral Rock)
  • “Reach out to customers on Twitter and—in a friendly way—ask them to write a review. Most of them will!” (Miguel Piedrafita, Blogcast)
  • “After every job, we give our customers a small business-card sized handout with a QR code that takes them to our Google My Business page. It opens a window on their smartphones that links directly to where they can write a review for our company and post it on Google.” (Kaitlin Martin Choice Windows)
  • “Include a call to action on the base of a menu, invoice, or receipt—or even a sign on the back of a toilet door: “While you’re sitting here, why not give us a review?” It’s a bit cheeky, but if it suits your brand, why not!” (Erica Stacey, Scout)
  • “Hand out flyers explaining how to write a review. Our flyers come with a bit.ly link that sends customers directly to Google’s review platform.” (Dr. Bryan Bruno, Mid City TMS)
  • “After a customer makes a positive comment about your business, ask the customer to post it online while he/she is still on-site. Have the customer come behind the desk to your computer or produce a tablet, and direct the person to type in that comment.” (Elliott Jaffa, Dr. Elliott B. Jaffa Associates)

Of course, as Bryan Osima of Uvietech Software Solutions says: “Sometimes, all you need to do is ask, but it does help if you’ve gone the extra mile to make sure customers are happy.”

2. Create a Process for Asking for Reviews

One way to make sure that you’re asking customers to write reviews is to have a process in place for making the ask.

Chocolate Films has been pursuing Google reviews for a year,” says Alexandra Lens. “We quickly reached a 5-star rating and have maintained it since.” 

“To achieve this, we made asking for reviews an integral part of our production process. At the end of each great video project, our account managers ask the client to leave a review as part of their sign-off emails.”

“Clients and account managers are happy at the end of a successful project and will have established a great relationship, so incorporating asking for a review as part of the production process has worked really well for us,” Lens says.

3. Automate the Ask

Other respondents use a series of tools to create and automate the process of asking for reviews.

“If you can automate your review process based upon specific actions, then it will be even easier to scale and ensure continuity for review requests,” says 9Sail’s Kyle Kasharian.

As LoclWeb’s Jorge Sheffy says, “Asking for reviews manually is not recommended. It will become too much of a burden on you and will also be much more inconsistent.”

Several of our respondents shared examples of how they automate their review-request processes.

Pop-Up Forms + Follow-Up Emails

“We use a pop-up form on our site to get reviews after customers have made a purchase,” says John Holloway of NoExam. “This form automatically populates the review on Shopper Approved, a third-party review site.” 

“We then follow up two weeks later via email and ask customers to write a more thorough review of their shopping experience. We’ve collected over 1,000 user reviews with this method.”

Monthly Customer Feedback Request Emails

google my business reviews

“We send out customer feedback emails every month asking our clients and candidates to complete a 30-second survey about our customer service,” says Fiona Kay of Nigel Wright Group. “At the end of the survey, we ask if they would be happy to submit a Google review.”

“Since introducing this, we’ve experienced a huge increase in the number of reviews we’ve received, the vast majority being positive. We now have an average star rating of 4.6 across our nine office Google My Business pages.”

Online Booking Systems

“Some of our clients use online booking systems for their services,” says Niles Koenigsberg of FiG Advertising + Marketing. “We’ve used these systems in the past to successfully acquire customer reviews.” 

“After their appointment is finished, customers receive an automated message (text, email, etc.) that asks them to (1) schedule their next appointment and (2) leave a review to help the business improve their services.” 

“It’s a great tactic to engage with customers when the quality of the service is fresh in their minds. This way, you receive more honest feedback and get that review in quickly before they forget about it.”

Review Acquisition Services

“The best way to encourage customers to write reviews is through a dedicated review acquisition service,” says Michael Anderson of GeoJango. “These companies will automatically send an email to your customers and ask them to leave a review after a specified number of days.” 

“Some are geared towards ecommerce and will have their own review-capture platform. Others focus on local businesses and will work towards acquiring reviews through Google, Facebook, and Yelp.”

Editor’s note: If you’re using HubSpot Marketing to send automated emails to your customers asking for reviews, grab this free HubSpot Email Campaigns dashboard to track your performance over time and see which emails get the most opens and clicks.

hubspot email campaigns dashboard

Not a HubSpot Marketing user? No worries. We have similar dashboards for SendGrid, Marketo, Seventh Sense, Mailchimp, and ActiveCampaign.  

4. When Making the Ask, Target Satisfied Customers

“You shouldn’t just focus on getting reviews,” says HealthJoy’s Rick Ramos. “You need to focus on getting good reviews. You can do this by encouraging reviews after a customer has expressed satisfaction.” 

David Peterson of HealthMarkets agrees: “We’ve had success inviting reviews from customers who provide us with positive survey results. If they can be stewards for our company and brand because of the experiences they’ve had, we encourage that.”

So how do you find out who’s had a great experience to send review requests to the right customers? Our respondents offered several suggestions:

  • “We utilize an NPS survey that goes out to all of our clients on a quarterly basis. If a client responds with a promoter score, we send them an automated follow-up email asking if they would be willing to write a positive review.” (Jasz Joseph, SyncShow)
  • “Our client in a professional services industry gets thank-you emails from customers regularly. He replies, thanks them for their feedback, and asks them to share their comments in a review.” (Renee Bauer, Hello Marketing Agency)
  • “We use a combination of SurveyMonkey and GatherUp. SurveyMonkey helps us distinguish happy from unhappy customers. We extract the happy ones and upload the lists to GatherUp where we have templates and automatic rules for the email sequences that will ask for a review.” (Nada Pupovac , No Bounds Digital)

And Chas Cooper of Rising Star Reviews says you can also use this process to “turn unhappy customers into happy customers.”

“First, ask the customer to rate your business privately. If the customer would give you a 5-star rating, then encourage him/her to write a review. But if the customer gives you a bad rating, ask what you could do better, fix any problems you discover, and go the extra mile to make the customer happy. Then encourage a review.”

“If you ask for a private rating before asking for a public review, you’ll get a second chance to impress unhappy customers, and you’ll raise your average star rating in the process,” Cooper says.

5. Personalize the Ask

Several respondents said you’ll get more reviews if you personalize the ask.

For example, Casey Hill of Bonjoro recommends “sending a personal video to the customer, thanking them for supporting you, and asking if they would leave you a review. Personalization is a key lever in rapport-building and a great way to maximize reviews.”

Ollie Roddy of Catalyst Marketing says that “the best thing to do is ask someone personally. Call them and physically go through the feedback/review form with them. It will only take your account manager two minutes, but the likelihood of someone saying no is insanely low.”

“Your submissions rates when sending someone a link though will be much lower. That’s not because people are rude; they’re just plain busy,” Roddy says.

Another way to personalize your ask, says Digital Marketing Consultant Rotem Gal, is “to create a specific review funnel for each product/service.” 

“If someone is buying a product directly from your mobile app, he/she should be able to review it from the mobile app. If someone is buying a service from your website using a desktop computer, he/she should be able to review the service from the desktop via a follow-up email.”

6. Explain Why Reviews Are Important

“To increase positive reviews for your business, inform and educate your customers on how important reviews are to your business,” says Miva’s Luke Wester. “The customers who want to support you will show their support in the form of positive reviews.”

Lauren Triance-Haldane of PathFactory agrees: “Before the vendor sends out a review campaign, we send a heads-up email to our customers letting them know we’re about to run a review campaign, asking for their participation, and outlining why it’s beneficial to everyone to leave reviews.”

Here’s how two of our respondents explain the importance of reviews to their customers:

  • “What works best for us is reminding them that reviews help small business owners like them that don’t have time to try every product out there, so leaving an honest review helps other business owners make a more informed decision.” (Kristie Holden, Marketcircle)
  • “I honestly let them know how much it would mean to me so that I can not only improve but also keep expanding my business. Of course, this tactic works best with folks who are at least reasonably satisfied with what you sell.” (Laura Gariepy, Every Day by the Lake)

Of the two options, Brooks Manley of Engenius recommends the first: “Push the idea that leaving a review benefits other consumers. Some people are much more apt to help ‘others like them’ find the best business, product, or service—as opposed to helping the company get one more 5-star reviews.”

7. Make Writing a Review as Simple as Possible

“It’s important to remove any friction from writing the review,” says Garrett Sussman of Grade.us

“We use an email drip campaign and send customers to our review funnel landing page. The review funnel provides our customers with a few review site options to choose from. Each option has a direct link to the write-a-review URL of the various review sites.” 

“When customers have a few review sites to choose from, they are more likely to take the time to leave a review on the site that they’re familiar with,” Sussman says.

example review request email template
Example review request email template from Grade.us

Alistair Dodds of Ever Increasing Circles agrees, recommending that you “send your best customers a direct link to your Google My Business review section.”

“When sending the email, keep the email short, make the customer feel special, and include a link to take them straight to the review process,” says Hans van Gent of User Growth. “You want the process to be as easy as possible for them so that it will take the least amount of time.”

And Samantha Kohn of Mobials suggests “using a platform that automatically requests the review and takes customers directly to Google, Facebook, and the system’s own review platform.” 

“Review services that have their own platform are the only way to encourage reviews from non-tech-savvy customers without asking them to sign up for a Facebook or Google account in order to write the review,” Kohn says.

Editor’s note: Not sure which review sites to link to in your emails? Grab this free Review Site Referrals dashboard that uses Google Analytics data to determine which review sites drive the most traffic to your business’s website.

review site referrals dashboard

Which Review Sites Should Your Business Prioritize?

There are tons of potential review sites you could include in your email when asking for reviews, but you probably don’t want to add links to every possible review site. Instead, it’s better to focus—as Andrea Moxham of Horseshoe + co. says—“on the channels your customers are already using.”

“Interview your customers and dig into the methods they use to research vendors and the channels they spend the most time on,” Moxham says.

But to provide you with a starting point, we asked our respondents to weigh in on which business review websites they think are the most important for B2B businesses. The top responses included Google My Business, Glassdoor, Capterra, LinkedIn, Trustpilot, TrustRadius, and Clutch.

the best review sites for b2b businesses

“We work closely with review websites like Capterra,” says Cristina Maria of Commusoft. “We keep an eye out for their review campaigns where they offer a small incentive for honest opinions. This is a great way for B2B companies to raise more reviews and build their profiles on comparison websites.”

We also wanted to know what sites our respondents felt were best for local business reviews. Google My Business and Trustpilot were also popular for local businesses, along with Facebook and Yelp.

the best review sites for local businesses

Related: Learn how to optimize your business for local searches with these 8 Google My Business SEO tips.

8. Explain How Simple it is to Write a Review

In addition to sending customers directly to the URL where they can write reviews, Ben Johnston of Sagefrog Marketing Group says you should also explain how simple it will be to leave a review. “You’ll get more participation if you point out that it’ll only take a few seconds to at least click that 5-star rating.”

9. Write Reviews/Testimonials for Customers

Another way to make it simple for customers to leave reviews and write testimonials is to write some part—or all—of the review for them.

The Blogsmith’s Maddy Osman recommends “providing a template in terms of the response you’re looking for.” 

“To give an example, whenever I reach out to people I’ve done business with to get a testimonial, I share a few bullet points about what I perceive as the highlights of our business relationship that they can either use or ignore.” 

“A nice side effect of this approach is that it allows me to influence what they’re going to say. And as a bonus, my clients appreciate that they don’t have to think too hard about sharing feedback, which increases the likelihood that they’ll provide a testimonial,” Osman says.

Frances Pratt of Metisian recommends taking it a step further and just writing the testimonial yourself. “People are so time-poor. Writing the review for them makes it super easy, and it encapsulates what you want them to say.” 

“Sometimes people think that this is too pushy, but all you have to do is frame it this way: 

“Hi Bob, Thank you so much for agreeing to do a testimonial for me. To make it easy, I have written something for you based on what you have said and how (I think) you speak. Please feel free to edit it or just let me know if this is okay.”

And if you’re using this method to gather testimonials for your business’ website, Pratt also recommends that you “always offer to link back to their website (or another preferred place) so they get the benefit of the backlink.”

10. Engage With Your Existing Reviews

Lika Djukic of Best Response Media says that the best way to encourage customers to write reviews is to engage with the people who’ve already written reviews.

“People who wouldn’t generally leave reviews—regardless of whether they are satisfied or not—will feel encouraged to leave a review if they see replies and feedback from businesses.”

“It’s better to respond to negative reviews and try and resolve the issue rather than shying away and ignoring the review. The same goes for positive reviews: a simple thank-you message goes a long way,” Djukic says.

Should Businesses Respond to Customer Reviews?

Lots of our respondents agreed that engaging with your reviews is crucial. In fact, when we asked our respondents how often they respond to customer reviews, 53.5% said they always respond, and another 30.7% said they respond most of the time.

how often should you respond to customer reviews

11. Share Your Reviews on Social Media

Another way to show customers that you’re engaged with their reviews is to share your reviews on social media.

“Sharing reviews on your brand’s social media platform motivates and encourages other customers to review your product,” says Hima Pujara of Isher Eggless Bakers.

“I prefer to share customer reviews by periodically creating social media graphics and videos. Sharing content on social media platforms in a creative way is the best way to reach the biggest audience.”

example social media post featuring a customer review

12. Offer an Incentive

“Incentivizing the customer is the easiest way to get them to write product reviews,” says Leo Friedman of iPromo. “Figure out what type of incentive is best for your business. If you want more reviews—and fast—this tactic works best.”

If you do decide to offer an incentive for reviews, consider this advice from NeverBounce’s Nick Harley: “If you’re going to offer an incentive, make it clear in your email subject line. Otherwise, you may not attract as many respondents as possible.”

Our respondents offered lots of suggestions for types of incentives that work for their customers.

Discounts/Credits

Kiri Yanchenko of AMPERNA® and Roshni Govindaraj of Issara both recommended offering discounts to customers in exchange for reviews.

Another approach: Justin McGill says offering gift cards and credits has worked well for Gist. “We combined a partnership with Capterra to give $20 gift cards for reviews with three additional account upgrades should users choose to leave a review.”

And Ellie-Paige Moore of Blinds Direct suggests offering an incentive like “leave us a review on Trustpilot for a chance to win back the cost of your order.”

Charitable Donations

G2 Gives homepage screenshot

“We partner with our G2 Gives program to create social good through user reviews,” says G2’s Lauren Pope. “Anyone who leaves a software review on our website can choose a participating 501(c)(3) nonprofit, and G2 will give that charity a $10 donation for their review.”

“Currently, we partner with Chicago Tech Academy, and all of the money we donate through our review campaigns goes back into helping prepare the next generation of tech employees. It all aligns with our mission of creating an inclusive tech experience and promoting real-time, fresh user reviews,” Pope says.

Best Company, according to McCall Robinson, uses a similar approach: “We run fundraising contests to encourage people to write reviews. For these contests, we partner with a local organization and commit to donating a certain amount of money for every review we receive within a certain time period.” 

“This encourages consumers to write reviews on our site because they are, in turn, helping raise money for a local organization. It’s a great way to get the word out about your company, incentivize review generation, and to do good in the process!” 

“Customers also love a company that is willing to give back to the community,” Robinson says.

Free Publicity

“When customers provide us with reviews, we always backlink to their websites and tag them on social media,” says Danny Peavey of One Week Website. “We make it a priority to highlight one or two customer reviews per week. Our customers love the shoutouts and the attention for their businesses.”

example client promotion on facebook

Vito Michael of Vaetas takes the free publicity incentive even further: “We started a vlog (video blog) and invite our customers on for guest episodes. We interview them using Zoom and record the interview. They range in time from five to eight minutes.”

“The format is 1) customers provide an overview of their businesses and how they help their customers, 2) they provide helpful business tips, and 3) they explain how they’re using our product in their businesses and how it benefits their businesses.” 

“We also post a link back to their websites and LinkedIn profiles, as well as share the videos on social media.”

“We send out a personal video email invitation to each customer based on our content calendar. The response has been overwhelming because it’s a win-win strategy,” Michael says.

Free Content

“Content is an extremely important commodity, so it’s always an excellent place to start when looking for an incentive,” says Angela Ash of MailCharts.

“Create short ebooks that offer information, explain your company in more detail, and provide additional products or services that might appeal to your current customers. Once a review is submitted, you can automatically email them a copy of your ebook as a thank you for sharing their experiences. It’s that simple!”

13. Send Review Request Emails at the Right Time

When it comes to getting customers to write reviews, many of our respondents said that timing is everything.

“All businesses should be aware of how time decay may influence the volume and quality of reviews customers provide,” says Niki Gross of Budget Dumpster. “Simply asking for feedback while the service is still top-of-mind yields positive results.”

Getting the timing right when asking customers to write reviews is important, but it varies greatly from business to business.

When Should You Ask for Product Reviews?

If you’re seeking product reviews, Graham Charlton of SaleCycle says to “time emails so the purchase is fresh in the customer’s mind and they’ve had time to use the product.”

“Depending on the product bought, that might be seven days later, 15 days later, etc.,” says Paul Boudet.

Frank Pinder of Oxatis recommends “sending an email after the customer has purchased the product and following up 1-2 days after he/she receives it.” 

However, the type of product purchased should influence when you ask. As Kim Kohatsu of Charles Ave Marketing says, “If your product is, for example, a skin cream, wait until enough time has elapsed from delivery for the customer to notice the product’s effects.” 

“If you ask for reviews at the right time—when customers are feeling positive about your product—they are more likely to leave them,” Kohatsu says.

When Should You Ask for Service Reviews?

Knowing when to ask for service reviews, again, depends on the type of service you’re offering.

For example, Daniel Ashton of Divine Limo says “we send a custom message asking for reviews after our customers have been dropped off at their last stop.”

This can also work for service businesses working on a project for customers. 

“Try to ask for a review as close as possible to the completion of the service,” says Marc Howard of BizPayO. “If you’re a digital agency, ask for the review right after the project is complete or the payment has been made. Even if the service was a free consultation, it’s still an opportunity to ask for a review.”

For service businesses that work with clients on an ongoing basis, Kurt Uhlir of The Made in America Movement and Meghan Kunze of HQdigital both recommend asking for reviews at major milestones.

“We reach out to happy clients at major milestones throughout their engagement,” Kunze says. “For example, we request reviews at the 30- and 90-day marks, after a website launch, or after we’ve helped clients accomplish a specific goal.”

“Even the happiest customers are busy,” Uhlir says. “But when they’ve worked with your brand and are approaching a new milestone (e.g. renewal, completion of a campaign, additional purchase, etc.), they are usually focused on the benefits of your product/service and are motivated to see you succeed.” 

“Timing your request for an authentic review to right before a milestone does two things: 1) it improves the chance that they’ll take the time right then to write the review, and 2) it gives you the opportunity to follow up after the milestone with a reminder if needed,” Uhlir says.

14. Follow Up on Your Requests

While most of our respondents agreed that asking is one of the best ways to get more reviews, several noted that it’s helpful to ask more than once.

“You should ask for a review,” says Donna Duncan of B-SeenOnTop. “And you should also remind those who are agreeable to writing a review but don’t follow through.”

“We have obtained nearly 100 Google reviews from our clients within the past 1-2 years with an email campaign,” says Alex Cascio of Vibrant Media Productions. “Both direct contact and follow up were key, as many of the customers would put it off or say they would ‘get to it soon.’”

Above All, Provide a Great Experience

One of the most important factors in increasing the number of reviews you get is making sure you’re providing an exceptional product or service. After all, if your product/service is terrible, you probably won’t need to ask for reviews.

“Clients are not just sitting around and thinking about reviewing you unless you are underdelivering,” says Mathew Slavica of Digital Stand

“By delivering not only against our baseline agreement but also ensuring we overdeliver, we create strong client relationships. When we ask for a client testimonial or review, they’re more than happy to provide one. And the review is usually detailed and informative,” Slavica says.

“Asking customers for reviews does put more focus on responding to support inquiries quickly and incorporating customer feedback into product enhancements,” says Privy’s Ben Jabbawy. “Otherwise, your reviews will become less positive over time.”

And according to Max Prokell of Venta Marketing, just asking customers about their experiences with your business can help you get more reviews.  

“We deploy customer satisfaction surveys every few weeks to keep track of our clients’ happiness and experiences in near real-time. By engaging in a conversation about their experiences every few weeks, we are seeing an increase in positive reviews and all-time high NPS scores.”

“These high scores and raving fan reviews are also showing up across our public-facing profiles,” Prokell says, “and the reviews have never been better!”

About the author
Jessica Greene
Jessica Greene writes about marketing, business, and technology for B2B SaaS companies. A former writing instructor and corporate marketer, she uses her subject-matter expertise and desire to educate others as motivation for developing actionable, in-depth, user-focused content.
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