Product and Design

10 Databox features you probably didn’t know about

A list of hidden gems in Databox that will help you understand how your business performs day-to-day.

Gasper Vidovic on October 20, 2016 • 7 minute read

Since the launch of Databox, we have been constantly adding new features to help you better understand how your business performs day-to-day. Because you might not know these features exist, we made a list of hidden gems that will make you and your team more efficient.

1. Cumulative Charts

Cumulative Chart Sequence

Cumulative is the sum of all values occurring in a sequence. In Databox, every line or bar chart can be transformed to show values for a period as a cumulative sequence. Cumulative charts are perfect to monitor the KPI performance compared to previous period.

Cumulative chart Setting

How can I switch to a cumulative chart?

  1. Log in to the Databox web app,
  2. Edit a Datacard/Datawall,
  3. Click on a Datablock that you’d like to make cumulative,
  4. Go to “Advanced settings” and check the “Cumulative” option,
  5. Save the change and see the result.

2. New visualization: Gauge Chart

Gauge is a brand new Datablock visualization perfect for monitoring how you’re doing against your goals. A goal value can be set as a fixed number or another metric. Pretty cool, right?

Gauge chart

To set one up:

  1. Log in to the Databox web app,
  2. Edit or create a Datacard/Datawall in the Designer tool,
  3. In the left panel switch from predefined “Metrics” to empty “Datablocks”,
  4. Scroll down for the Gauge chart and drag & drop it to your Datacard/Datawall,
  5. Define a metric you would like to track on the gauge and then select the target value (fixed number or another metric).

3. Datawall Carousel Mode

You have only one screen but would like to display many Datawalls? No problem, you can see all of them by using the carousel mode. What’s that? Carousel mode will automatically loop through your Datawalls. You can define how fast you would like the transition between them.

Datawall Carousel mode
  1. Log in to the Databox web app,
  2. Edit a Datawall that you’re streaming,
  3. Click the cogwheel on top of the Designer window to open up the “Streaming settings”,
  4. Enable the carousel mode by selecting the “Loop with following datawalls” and then select the Datawalls you would like to add to your carousel. The default loop delay is 60 seconds, but you can change it to whatever you like,
  5. Save the changes and the Datawalls should start to slide right away.

4. Apple Watch Complications

As you may know, the Databox platform also includes an Apple Watch app to go along with your mobile app. There is no faster way to access your crucial metrics than to raise your wrist and check them out in the watch app. It also happens that the watch app offers complications—tiny bits of information available right on your watch face. You’ll never have to spend more than a few seconds to know how your key metric is doing.

Apple Watch Complications Setup

To set it up, make sure you have the watch app installed. To check that, take your iPhone and go to the Watch app and find Databox on the list. Make sure the switch is on “installed”. Next, tap on the “Dock” and drag Databox from “Do not include” up to the first section. That’s it for the iPhone part.

On your watch, force press the watch face and tap edit. From complications select “Databox” and you’re good to go. The complication always shows the first metric you have in your Favorites (the star icon) in your Databox iOS app.

Apple Watch Complications

5. Alerts, Scorecards & Weeklies automatically delivered to Slack

Databox for Slack brings business insights directly to Slack conversations. You and your team are able to view data in context, right where your current conversation is taking place.

The Daily Scorecard and Weekly Summary are one of the most essential features in Databox that will help you understand how your business changes on a day-to-day and week-to-week basis.

To have your Scorecard and Weekly summary delivered to Slack:

Slack Notification Setup
  1. Log into the Databox web app,
  2. Click on your avatar in the top right corner to open the account options and select “My profile”.
  3. Check the “Slack notifications” option and click Save.

Deliver alerts to Slack

The delivery can be set individually for each alert. Alerts can be delivered via email, push notification to your mobile app, or Slack. To turn on delivery to Slack, edit each alert by logging into the Databox web application and click on Notifications. You will find your alerts listed. To edit an alert click “Edit” on the right side and check the “Slack” delivery option. Save the alert.

Slack Notification Alert

Now you’ll be up-to-date with your business metrics without leaving your chat.


6. Log in faster with your Google and LinkedIn account

Signup with Google and LinkedIn

Do you have a Google or LinkedIn account? Pretty sure you do. We added support for LinkedIn and Google Sign-in, so from now on you can log in to the web app and mobile devices with just a click.

How can I link a Google or LinkedIn account to an existing Databox account?

Signup and Login with Google and LinkedIn
  1. Log in to the Databox web app,
  2. Open your Profile,
  3. From there you can add your Google and/or LinkedIn account to log in to Datawall web app and Databox mobile apps.

7. Connect your SQL Database

Is there an organization out there nowadays that doesn’t use some kind of an SQL database? Very unlikely. When data needs to be structured and stored in an organized manner, SQL is likely the tool to use.

Supported SQL Databases in Databox

At the moment, MySQL, PostgreSQL, Microsoft Azure SQL, and Amazon Redshift are supported out of the box in Databox. You have the data ready in your database, now it just needs to get visualized in an easy and concise manner so that everyone – even your boss – can understand it.

How to get started?

  1. Log in to the Databox web application and click on the ‘Data Manager’ tab,
  2. Go to Available data sources option and find your SQL Database tile. Right now, SQL connectors are still in beta so you will need to check the Beta checkbox on the bottom right to see them.

We have detailed tutorials for MySQL, PostgreSQL and Amazon Redshift to help you get started.


8. Sharing Data Snapshots and Collaborating on Mobile

The ability to share metrics, charts and views on Databox helps you solve critical problems faster by instantly including your team in the discussion. Whenever you see something out of the ordinary, tap the share icon in the upper right-hand corner of the screen and create a data snapshot.

Share on Mobile

A new screen will appear prompting you to choose people with whom you want to share this data. You can start typing names of your colleagues already in Databox and the app will automatically suggest who you can reference. People you’ve entered explicitly will receive a push notification and others will just see this message in their activity feeds.

You can also enter email addresses of people who aren’t in Databox and they will receive your snapshot via email.

Optionally, you can also annotate the snapshot to emphasize the data you want to discuss.

Sharing & collaboration on mobile

Immediately after you’ve shared your snapshot, it will be transformed into a conversation that will show up in your Activity section. Once a recipient opens up the conversation, the app will track him or her and include them in the Seen by section.


9. Create a Datacard on Mobile

Yes, you can do that on mobile too!

Create a new Datacard on Mobile

Go to the Profile tab, open the “Datacards setup” and scroll to the bottom of the list where you can “Create a New Datacard”. The setup process from here onwards is the same as in the web app: first select a data source, then your metrics, and in the end you connect the data source.


10. Additional Intervals

Each datablock has a main interval (the primary date range for data visualization) and the option to add additional intervals (except ‘Main’ and ‘Interval’ datablocks). Additional intervals give you the ability to switch the date range for the selected metric to drill down your KPIs. Read here an article about adding and modifying intervals.

Here is a short demo video:

Additional intervals are supported both for mobile Datacards and Datawalls. To easily switch between date ranges, you can tap on the arrow and expanding additional block options.

Tip: On a table and big number datablocks you can just tap (click) anywhere on the block to switch the interval.

 

Databox will help you access all your Business KPIs in one place. A KPI dashboard every company should have on their office wall.
About the author
Gasper Vidovic is a senior UI/UX designer at Databox. Also a traveler, lawyer & icon enthusiast.

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