Track Webinar Performance and ROI across Zoom and HubSpot

See registrations, attendance, conversions, and engagement trends for every webinar in one Databox dashboard.

Author:

Ali Schwank, from Simple Strat

Integrations: HubSpot CRM

Departments: Marketing

Pricing Plans: Professional

Features: Metric Builder

Summary

Marketing teams running webinars struggle to understand real performance because Zoom and HubSpot each show only part of the picture. Registration data, attendance behavior, lifecycle stages, and engagement signals live in different reports, making it difficult to connect webinars to meaningful business outcomes or compare performance over time.

This setup combines Zoom webinar data with HubSpot lifecycle and source data inside Databox. By centralizing registrations, attendance, first-time conversions, and feedback in one dashboard, teams gain a clearer view of webinar impact, identify which channels drive results, and monitor performance trends month over month.

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Ali’s tips and best practices

“Pulling data from Zoom into HubSpot gives you a starting point, but it often lacks context.” 

Native reporting shows activity, not impact. The signal to watch is fragmented data across tools. Bringing Zoom and HubSpot data together in Databox adds the context needed to interpret webinar results and act on them.

“Tracking first-time webinar attendance is not straightforward.”

First-time conversions require intentional setup. Creating dedicated HubSpot lists for registered, attended, and first-time conversion behaviors allows you to clearly separate new impact from repeat engagement.

“Comparing webinars across months requires manual report building.”

Manual comparisons slow down insight. Looped dashboards in Databox surface performance trends over time so teams can evaluate webinars consistently without rebuilding reports.

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FAQ

Can I track webinar performance in HubSpot without Databox?

Yes, HubSpot can capture basic Zoom webinar data like registrations, attendees, and no-shows. However, this data is spread across multiple properties and views, and advanced insights (like first conversions, Q&A responses, and month-over-month trends) require manual workarounds. Databox centralizes all of this into one easy-to-use dashboard.

 

Do I need a developer to set up webinar reporting with Databox?

No. Most of the setup can be done using HubSpot lists, Zoom’s integration, and Databox’s built-in data connectors. For more advanced fields, you may need to create custom properties or upload CSV data, but no coding is required.

 

Can I see which channel drove the most webinar signups?

Absolutely. By combining HubSpot source data with Zoom registration lists in Databox, you can see which channels (like YouTube, LinkedIn, or Google) delivered the most registrations — and how many of those became first-time conversions.

How often is webinar data updated in Databox?

HubSpot and Zoom integrations update automatically based on your sync settings. In most cases, data refreshes daily, but you can trigger manual updates if you need real-time insights before or after a webinar.

 

Can I compare the results from different webinars?

Yes. In Databox, you can use custom metrics to look at different webinars based on HubSpot lists. You can create a bar chart to compare each month’s results or build a table displaying the results.